MMTC - Tender for awarding annual contract for providing House Keeping

MMTC Limited Organisation Type : Public Sector Undertakings Ministry : Ministry of Commerce and Industry Tender Ref. No : MMTC/ADMN/CT/70/2010 Tender Title : HOUSEKEEPING WORK Product Category : Housekeeping/ Cleaning Sub Category : HOUSEKEEPING WORK Tender Value (INR if not mentioned):

Tender Type : Work contract Location : NEW DELHI First   
Announcement Date : 19-August-2011   Publication Date on Portal: 19-August-2011 At : 4:11:18 PM   Last Date of Document Collection :  
6-September-2011 Up To : 3:00 PM   Last date for  
Submission : 6-September-2011 Up To : 3:00 PM   Opening Date : 6-September-2011 At : 3:30 PM   Work Description : AS PER TENDER

MMTC LIMITED, NEW DELHI

(A Govt. of India Undertaking)

ADMINISTRATION DIVISION

NO. MMTC/ADMN./CT/70/2010 Dated : 19.08.2011

NOTICE INVITING TENDER

WORK: HOUSEKEEPING SERVICES IN MMTC OFFICE PREMISES,

New Delhi.

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INDEX

S.NO. DESCRIPTION PAGE NO.

1. Index 1

2. Notice Inviting Tender 3‐6

3. ANNEXURE 1 – Undertaking 7‐8

4. Section I – TERMS & CONDITIONS 9‐11

5. Section‐II – Specifications 12

6. Annexure A Scope of Work 13‐14

7. ANNEXURE B – list of consumable items 15

8. FINANCIAL BID 16‐18

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Core- 1, Scope Complex,

7- Institutional Area, Lodi Road,

New Delhi-110003

2

MMTC LIMITED, NEW DELHI

(A Govt. of India Undertaking)

ADMINISTRATION DIVISION

No. MMTC/ADMN./CT/ 70/2010 Dated 19.08.2011

WORK: HOUSEKEEPING SERVICES IN MMTC OFFICE PREMISES,

New Delhi.

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Sl.No. Particulars Details

1 Issue of tender

document

Upto 1700 Hrs , 05.09.2011

2 Tender Fee Rs.500/‐( Five Hundred only)

3 Ernest money deposit (EMD) Rs.50,000/‐ only

(Fifty Thousand only)

4 Due date of tender(two

bids) submission

Upto 1500 Hours on 06.09.2011

5 Technical bid’s opening

date

1530 Hours on 06.09.2011

6 Interest free Security

Deposit

5 % of contract value including EMD

7 Defect liability period 3 months from date of completion

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Core- 1, Scope Complex,

7- Institutional Area, Lodi Road,

New Delhi-110003

3

MMTC LIMITED, NEW DELHI

(A Govt. of India Undertaking)

No. MMTC/ADMN./CT/70/2010 Dated 19.08.2011

NOTICE INVITING TENDER

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To,

M/s……………………………..

……………………………………

……………………………………

……………………………………

Sub: Tender for awarding annual contract for providing House Keeping

Services in MMTC office premises, New Delhi.

Dear Sir,

Sealed tenders in two bid systems are invited on behalf of MMTC Limited, a

Govt. of India Enterprises, from NCR (National Capital Region) based

EXPERIENCED Contractors.

1. ELIGIBILITY :

a. The agency should have an annual overall turnover of minimum 50 lakhs (Fifty

lakhs) in housekeeping services during the last three years i.e., , 2008-09 and

2009-10 & 2010-11 and in support thereof their balance sheets/profit & loss

accounts be attached duly certified by their Chartered Accountant.

b. They should have a single completed contract of Rs.10 lakhs in Housekeeping

Services in any of the aforesaid three years and in support thereof copy the

contract/award letters should be attached.

4c. The agency should have minimum experience of three years in providing

housekeeping services in Govt.Department/Semi-Govt.Department/PSU/MNC/

and should submit copies of award letters in support thereof.

2. Tender documents shall be issued to the eligible contractors within due date from the

office of the GM (Admn.), CORE-1, Scope Complex, 7 -Institutional Area, Lodi Road,

New Delhi – 110003, against payment of tender fee of Rs.500/- in the form of DD/Pay

Order in favour of MMTC Limited payable at New Delhi, on submission of required

documents.

3. Tender Documents can also be downloaded from MMTC & Government websites

(www. mmtclimited.com & www.tenders.gov.in). In case of downloaded Tender

Documents, the tender fee in the form of Demand Draft/Pay Order for Rs 500/-( Five

Hundred only) in addition to prescribed EMD of Rs.50,000/-(Rupees Fifty thousand

only) in favour of ‘MMTC Limited’ payable at ‘New Delhi’, must be enclosed.

4. Sealed tenders in two separate envelops comprising (A) TECHNICAL BID with

prescribed EMD & documents and (B) PRICE BID with prescribed documents,

bearing the name and address of the bidders in both bids, should reach to the office of

the .General Manager (Admn.) at 2nd floor Core 1, SCOPE Complex, New Delhi on

or before 1500 Hrs on due date.

5. Following documents are required to be enclosed with (TECHNICAL BID).

i) Certified copy of satisfactory services where the tenderer is

providing/provided the services for the last 3(three) years.

ii) Proof of valid registration with statutory authorities for Service Tax.

(iii) Permanent Account Number allotted by Income Tax Department

iv) Proof of valid registration with Employees Provident Fund (EPF) authority.

(v) Proof of valid registration with ESIC authority

(vi) Proof of valid License issued by Labour Commissioner for contracting

labour under Contract Labour Act.

(vii) Certified copies of annual turn-over details for the last three years

(balance sheet, IT. returns, ) certified by C.A. signed and sealed by

tenderer.

(viii) Tender fee in the form of Demand Draft/Pay Order for Rs 500/-( Five

Hundred only) is to be enclosed in addition to prescribed EMD of

Rs.50,000/- (Fifty Thousand only) in favour of MMTC Limited

payable at New Delhi.

(ix) Undertaking as per Annexure-1(on tenderers letter head)

(x) Details of Bank account e.g. Name of Bank, name of branch, type of A/c,

Note: Please note that all the above documents from Sl.No.5(i) to 5(x)

form part of TECHNICAL BID. The tenders submitted without

the requisite tender fee, EMD & all the _documents shall be

liable to summarily rejected.

6. TECHNICAL BID shall be opened on schedule date/time in the office of

GM(Admn.)) in the presence of tenderers who wish to be present on the date of

opening.

7. The TECHNICAL BIDS shall be scrutinized/ verified by MMTC in terms of the

tender and subsequently the eligible PRICE BIDS shall be opened, preferably

within 15 working days.

8. The period of this contract shall be one year counted from the date of work order/

award letter. The same shall be extendable only at the discretion of the MMTC

subject to satisfactory completion of work during contract period/ extended

contract period. The decision of the MMTC shall be final and binding to the

contractor in this regard.

9. The Tender should remain valid for a period of 60 (sixty) days from the date of

opening of the PRICE BID.

10. All pages of the offer must be signed and sealed by the tenderers.

11. Tenders with any additional conditions/ deviations by the tenderers, whatsoever,

shall be rejected.

12. The tenderer shall quote the rates in English Language and International

numerals. These rates shall be entered in figures as well as in words. In case of

difference in rates between words and figures, Rates mentioned in words shall be

treated as valid.

13. All entries in the tender shall be typed/written in ink. Erasers and over writing

are not permitted and may render such tenders liable for rejection. The tenderer

shall duly attest all cancellations and insertions.

14. The Earnest money may be forfeited in the event of:

i) If a tenderer withdraws its tender during the period of tenders validity.

ii) In the case of successful tenderer, if the tenderer fails to commence the

work, as required.

15. The Ernest money of unsuccessful tenderers shall be returned within reasonable

time without any interest. The EMD of successful Tenderer shall be retained &

converted as part of interest free Security deposit, to be refunded after successful

completion of defect liability period.

16. If the tenderer deliberately gives wrong information in his tender, MMTC

reserves the right to reject such tender at any stage or to cancel the contract, if

awarded and forfeit the Earnest Money / Security Deposit / any other moneys

due.

17. The successful tenderer shall not sub-let the part of the contract work without

written permission of MMTC. The tenderer is fully responsible for all execution

s satisfactorily as per terms & conditions of the contract awarded to him.

18. Tenderers are advised to visit office to acquaint themselves with requirement and

quantum of work, facilities available to understand the tender requirement fully

before submission of their tender/ bids. No claim shall be entertained later on the

grounds of lack of knowledge. It is understood that the tenderers / contractor has

satisfied himself as the information and knowledge required before tendering.

19. MMTC do not bind itself to accept the lowest or any Tender and reserves the

right to reject any or all the Tenders in full or part, without assigning any reasons

whatsoever.

20. The tenderers must comply with all terms and conditions.

21. Any dispute or difference whatsoever arising between the parties out of or

relating to the construction , meaning , scope , operation or effect of this contract

6

or the validity or the breach thereof shall be settled by Arbitration by a sole

arbitrator to be nominated by CMD of MMTC. The provisions of Arbitration &

Conciliation Act – 1996 as amended upto date, shall apply to such arbitration

proceedings.

22. The venue of arbitration shall be Delhi.